We have vacancies for a Team Coordinator in the following office:
Job Description
As a Team Co-ordinator your role will be to provide confidential administrative support to the Residential Development and Investment (RDI) team as well as offering administrative support to the senior finance manager.
Other responsibilities for this role will involve:
• Controlling reservation/exchange and completion notifications.
• Preparing invoices for Sales fees, Consultancy fees and recharges.
• Completing weekly and monthly sales invoice returns.
• Carrying out monthly income reconciliation and the banking of cheques.
• Checking and obtaining authorisation on London RDI purchase invoices and submitting purchase invoice returns to the finance department.
• Checking and chasing outstanding invoices.
• Preparing statements and liaising with clients on payments.
• Liaising with sales staff and the legal team on credit control issues.
• Investigating and resolving client queries.
• Checking new clients details under money laundering legislation.
• Maintaining client files with terms of engagement and company details.
• Maintaining London RDI forecast spreadsheet.
• Calculating and preparing negotiator and site sales negotiator commissions.
• Co-ordinating temporary staff and checking and submitting timesheets.
• Managing the administration requirements for the office, such as: responding to emails and faxes, administering the holiday rota and absence forms.
• Setting up and managing systems and processes to support the smooth running of the department.
• Promoting the RDI Department internally and enhancing the Hamptons Brand with all external contacts.
• Acting as an ambassador for the company and upholding Hamptons values.
• Identifying opportunities to work with and referring business to other departments/divisions.
• Supporting the Team in the production of all regular and ad hoc reports as required.
The Individual
• Minimum of 2 years experience in a busy Accounts or Administration Department.
• A professional approach.
• Be computer literate - specifically with the ability to use Word, Excel and Outlook.
• Excellent standard of communication.
• Customer Focused.
• Ability to work well in a team environment.
• High accuracy and attention to detail.